Manifests allow users to set up a delivery schedule against Outstanding Despatch Notes.


Manifests can be used with or without van routes setup. If van routes are to be used then these are set up in the Administration Application via: General Administration -> Van Routes


If you add a new van route and save the information, the Route is then available to be set against the Location in the Company record.


Once the Van Route is saved against the Location then the Van Route is ready to be used.


Manifests only work once you have created your Outstanding Despatch Notes.


Once the Outstanding Despatch Notes are created, if you go to:


Movements ->Manifests


Select Available Lines, then run the search.


The available Despatch Notes in an Outstanding Status can be added to your new Manifest.


Select the appropriate lines and click Create Notes.


You will then be prompted with a pop-up which you are then provided with already Outstanding Manifests to the right hand side where you can add Outstanding Despatch Notes to or the option on the left hand side, to create a new Manifest.


There are different options to create or add to a manifest:


  • Create Manifest for Chosen Route


Highlight the line on the left, select the route from the drop down list and click the button Create Manifest from Chosen Route.  The manifest is created and is moved to the right box.


  • Create manifest for Chosen Route (Blank)


This will create a blank manifest which enables you to add to it and also allows you to create more than one route of the same name. Highlight the line on the left and click the button Create Manifest for Chosen Route (Blank).  The manifest is created, moved to the right hand side but will show 0 Lines Count.   To add to the manifest highlight the line on the left hand side, highlight the route you want to add to on the right hand side and click the button Add to Selected Manifest.


  • Create a New Manifest


Highlight the route on the left hand side and click the button Create a New Manifest.  The manifest is created and moved to the right hand side of the screen.


  • Add to Selected Manifest
Highlight the route on the left hand side, select the manifest on the right hand that you want to add to and click the button Add to Selected Manifest.



  • Archive Selected Manifest
0 count lines can be archived. Highlight the manifest and click the button Archive Selected Manifest.  To remove the lines off the manifest so it can be archived, go into the actual manifest and using the delete /bin icon delete the lines off.


When you are happy with your Manifests, select the Close in the bottom right and then navigate to your list of Manifests.

At this point you select your preferred Despatch order, by highlighting a Despatch Note and using the arrows on the bottom-right hand side of the screen and you would load your vehicle according.

*You must assign a Driver to the Manifest which would require a user to be setup in Prima. 

You can also double click onto a Despatch Note in the list to open that particular note to make any amendments if required. 

When you are happy to proceed, click Load and this puts the Manifest into Transit mode, at which point you cannot amend the Despatch order. This will also progress the Despatch Notes to In Transit.  If using the POD the despatch note will be visible on the POD.

You can print off the Manifest at this point showing the map by right clicking or if you go to 'Report' you can print off the Despatch Notes, Address and Van Route information from there.

Once the driver comes back from his Route with the Manifest, it can be Completed which will set the status to all the Despatch Notes to Despatched.