1. Select P.O.P. (Purchase Order Processing)
  2. Click on Orders icon
  3. On the Purchase Order Lookup select the Status Outstanding
  4. Press the Search icon or hit Enter/Return key.
  5. The lines returned to the grid will be the Outstanding Purchase Orders
  6. Double click on the first Grid line
  7. This will open the Purchase Order


Optional – you can enter in any expected delivery charges. This is only displayed on printed Purchase Orders and will not be shown when the Purchase Invoice is received.

The system will allocate the default Delivery Code for EDI suppliers – this can be changed to suit the delivery type and time required

The field Our Reference is the Customers Reference from the Sales Order (Direct and PWL Deliveries only)

Press the Purchase button

The Purchase Options popup shall appear:

  • Direct Delivery popup information
  • PWL & Standard Delivery popup information
  • Date Required – Afternoon deliveries should have today’s date for PWL and Standard Deliveries
  • Purchase Electronically – Transmit the Purchase Order electronically
  • Standard Purchase – Phone, Fax, Email or telephone order
  • Auto Build Receipt Note – upon EDI Acknowledgement Completing or Standard Purchase used will automatically book the items expected that afternoon or next day into an Outstanding Receipt Note
  • Receipt as Pre-Book – Enables items link to a sales order to be added to Delivery notes prior to arrival.
  • Consolidate Receipt where possible – groups purchase order onto one receipt against the supplier and delivery type


Press the OK button .

Status of the Purchase Order will now be Purchased .

The EDI Status will be updated accordingly .

  • Unavailable – Non EDI purchase Order
  • Pending – Waiting to be transmitted – Check the EDC Console is open and active 
  • In Progress – Transferring Order to vendor
  • Awaiting Acknowledgement – Order transferred and checking every 30 seconds for an Acknowledgement
  • Completed – Acknowledgement received and processed. All lines will have their statuses and details updated - Pricing, Delivery dates

Note – Do you allow back orders with vendors? If not, the line not delivered next day will be sent back to the Requirements list to be purchased from another vendor.

The Purchase Order totals will be updated – You can check this to ensure of any major pricing differences .

Reference will be shown in the Vendor Reference field upon EDI Status Completing .

Press the Next icon to repeat accordingly